1. Eligibility for Admission
1.1 Admissions to the Early Years Foundation Stage is accepted on a play-based assessment and age correlation to determine the
child's readiness for school. The assessment will focus on the child's personal,
social and emotional development, their communication and language skills, and some consideration of their physical development.
1.2 Admissions for years 1 to years 11 will be subject to a review of the child's most recent school report and may include further
additional placement test and/or an interview.
1.3 We work in accordance with age enrolment guidelines and aim to place children in the appropriate year group.
| # |
Class |
Minimum Age Range for Admission |
| 1 |
Creche |
4 months - 23 months |
| 2 |
Play Pen |
2 years |
| 3 |
Preparatory |
3 years |
| 4 |
Nursery |
4 years |
| 5 |
Reception |
5 years |
| 6 |
Year 1 (Primary 1) |
6 years |
| 7 |
Year 2 (Primary 2) |
7 years |
| 8 |
Year 3 (Primary 3) |
8 years |
| 9 |
Year 4 (Primary 4) |
9 years |
| 10 |
Year 5 (Primary 5) |
10 years |
| 11 |
Year 7 (JSS 1) |
11 years |
| 12 |
Year 8 (JSS 2) |
12 years |
| 13 |
Year 9 (JSS 3) |
13 years |
| 14 |
Year 10 (SS 1) |
14 years |
| 15 |
Year 11 (SS 2) |
15 years |
| 16 |
Year 12 (SS 3) |
16 years |
1.4 English is the language of instruction and daily operation at ACIS. We aim for all students to become fluent English,
able to read and write in English at an appropriate level for their age. ACIS does provide English Language support for students
for whom English is an additional language at an extra cost and extra support. Parents will be encouraged to provide additional
support, for English language learning activities at home as well for best outcomes.
1.5 ACIS is a fully inclusive school and does accept children with specific learning difficulties or moderate special
educational needs. It is essential that parents disclose all information regarding their child's individual needs to
ensure ACIS can provide appropriate support. If needs are identified at any time parents are expected to work in full
collaboration and ensure they provide all necessary support and also pay for any additional support like language or
any learning support that may be recommended by the school.
2. Admission Priorities
Admission will be subjected to the availability of places in the appropriate year group. All children will need to meet the eligibility requirements.
Following successful assessments, children will be offered places with the following priorities:
a) Students with siblings in the school.
b) Waiting list according to submission of completed application.
3. Accepting an offer of a Place
3.1 If the application is successful and a place is available, a letter of offer will be issued along with joining information.
The offer remains valid for a period of 3 days. To secure the place, a non-refundable tuition deposit must be paid within 3 days.
Your first term's fees will be adjusted by this amount. This amount is non-refundable unless the family has to move outside before the
start of the academic year. Parent must inform the school earliest possible and not later than 2 weeks to resumption.
3.1 If the application is successful and a place is available, a letter of offer will be issued along with joining information.
The offer remains valid for a period of 3 days. To secure the place, a non-refundable tuition deposit must be paid within 3 days.
Your first term's fees will be adjusted by this amount. This amount is non-refundable unless the family has to move outside before
the start of the academic year. Parent must inform the school earliest possible and not later than 2 weeks to resumption.
3.2 Parent should also submit the following documents
3.2.1 Signed Application Form completed in full
3.2.2 An official Birth certificate of child
3.2.3 Copy of Parent/Sponsors ID Card
3.2.4 2 passport-size photographs of the student
3.2.5 1 copy of the student's Birth Certificate
3.2.6 1 copy of the Student's Vaccination Card
3.2.7 1 copy of the original report sheet of the last examination passed at the previous school
3.2.8 Original Transfer Certificate.
3.2.9 Medical Documents incase or any medical needs like allergies, asthmas etc.
All relevant information regarding the applicant must be included with the online Registrations along with up-to-date contact details and emergency telephone numbers for both parents.
4. Conditional Offers of a Place at ACIS
4.1 You may be offered a conditional place at ACIS. This means your child's application to the school doesn't satisfy one or more of the admissions criteria. You may be asked to provide:
4.1.1 further documentation about your child's schooling (e.g. transfer certificate);
4.1.2 agreement to providing additional support as specified at your cost (e.g. a Learning Support Assistant or provision of therapies);
4.1.3 If the conditional criteria are not satisfied, ACIS retains the right to withdraw the place.
4.1.4 It is a requirement that all documentation must be submitted to the school before a child may attend as a pupil.
5. Fees
5.1 ACIS reserves the right to make further charges for additional services for children for whom additional support is required.
5.2 If after consultation parents will not pay for additional support, then ACIS reserves the right to withdraw the child's place so that the education of others is not jeopardized.
5.3 Tuition fees must be paid termly (By the 10th of September/January/May- as per the term) Failure to pay school fees within 30 days of the start of term may result in a child removed from school activities.
5.4 All payments are made to the bank only. In addition, payments of fees and tuition can also be paid online.
6. Fee Concessions
6.1 Sibling policy
Sibling policy:
It is the policy of the school that siblings shall receive discounted fees. The deductions apply to tuition fees only and do not include other fees. Deductions are to be calculated as follows:
| # |
Sibling |
Deduction rating |
| 1 |
Sibling 2 |
5% |
| 2 |
Sibling 3 |
5% |
| 3 |
Sibling 4 |
5% |
7. Notice of Leaving
7.1 All students withdrawing from the school must submit notification of their withdrawal. A 30-day notification period is required to ensure all necessary documents are ready.
7.2 All fees before withdrawal must be paid. Children are not entitled to receive a transfer certificate, their final reports or any other documents from school/authorities until fees have been paid.
8. Returning students- Re enrollment fees
8.1 The school reserves the right to not re-enroll students for the following academic year when fees are repeatedly not paid on time. This will be documented by the school through the issuance of dated warning letters.
8.2 If there is any outstanding fees by the end of the year, the child will lose a seat for the next academic year.
9. ACADEMIC CALENDAR
The school runs the trimester system which is in line with the approved National School Academic Calendar. It usually runs from September to July annually.
1. First term: September-December
2. Second term: January-April
3. Third term: May-July
*** DICOM *** Disciplinary Committee
*** SCHOLARS *** Pupils and Students
Scope
When dealing with students suspected of misconduct, ACIS recognizes that it has a duty to act fairly, which
informs and underpins all its processes when working with students. The school will therefore endeavour to
ensure that our systems, panels and communications adhere to the following set guiding principles that will
contribute to making our operations both transparent and clear.
We will:
i. Inform you of the basis of the issue and give you an opportunity to respond before any decisions are made.
ii. Avoid bias when dealing with issues.
iii. Be transparent in all our dealings whilst maintaining confidentiality.
iv. Not delay in communicating with you.
v. Where appropriate, we will seek to resolve issues relating to student discipline informally through our student support system.
vi. Not delay in carrying out any necessary investigations to establish the facts of the case.
vii. Provide all the information and documents to which any hearing or panel has access to you, in alternative format as appropriate.
viii. Ensure that all the appropriate school regulations and policy documents are easily accessible and available to you.
ix. Confirm the decision in writing.
x. Monitor and review the effectiveness of our student disciplinary procedures and ensure appropriate action is taken.